Who we are

Our website address is: https://wessexwargamerswinchester.org.

We are a Club for those interested in Wargaming, based in Winchester, Hampshire, UK and as such we share information for the benefits of our members and those interested in Wargaming. We are not a commercial enterprise and we do not collect or store financial information.

What personal data we collect and why we collect it

Registration

When you register to become an authorised user of the site, you will be asked for information to identify yourself and to allow communication with you. This information is stored for the purpose of identifying you and allowing you to use the site. By entering the information to register, you agree to this usage.

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms

The Contact form provides a means for those who are not members of the Club with a login to the site to send a request to the Club. When completing the Contact form, it is necessary to supply and email address so that you can be contacted with any reply. By completing a Contact form, you agree to sharing your email address with Club members so that they can respond to you.

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select "Remember Me", your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.

Analytics

Who we share your data with

The information provided by the you when accessing the site or when you login is for managing your use of the site. We do not share this information with third parties for profit, but may share general information, such as IP address, for validating your right to access the site and to protect the site from scammers.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

Your contact information

We do not sell or share your contact information with third parties except when required to do so by law or when necessary to protect the site from scammers.

Additional information

How we protect your data

Your data is stored on the website and only used for running the website and managing your login.

What data breach procedures we have in place

We will contact you should we become aware of a data leak using the information stored on the site.

What third parties we receive data from

We do not seek any additional information from third parties related to you.

What automated decision making and/or profiling we do with user data

It is our intention to meet the UK Data Privacy laws as defined by GDPR.